Port Hope is a uniquely attractive place to work, highlighted by the future development of the world's largest nuclear plant, which promises cutting-edge infrastructure and economic stability. This diversification into nuclear energy complements the area's strong economic base in agriculture and manufacturing, securing a stable job market. Employees will engage with advanced technology and industry experts, enhancing professional development. The community's warmth promotes work-life balance, supported by cultural festivals and heritage sites. Proximity to Toronto/GTA provides urban access, while the area's natural beauty invites outdoor recreation. High-quality education and healthcare, low crime rates, and a commitment to environmental sustainability make Port Hope an exceptional place to live and work, fostering both professional and personal growth.

The Grant Facilitator is responsible for supporting municipal departments through the grant lifecycle for the Municipality of Port Hope (“Municipality”): researching, planning, developing applications, submissions, agreement administration, claims support, reporting and audit readiness. The role supports effective integration of grants into municipal budgeting, procurement and financial reporting processes of the Municipality.

Benefits and Perks

• Employer paid Group Health, Dental and Life Insurance after three months of employment
• OMERS Pension Plan from the date of hire
• Professional Development and Skill Based Training Opportunities
• Alternate Work Arrangements
• Wellness, Social and Staff Ambassador Committees
• Employee and Family Assistance Plan
• Perks and Savings Partnerships

Compensation
$66,579 - $77,888 per annum (compensation is currently under review)

Qualifications

• Post-Secondary education in Community Development, Communications, Economic Development, Business or Public Administration, or a related field. 
• Working knowledge of Municipal operations, governance and budget processes preferred. 
• Previous work experience in grant writing or communications preferred. 

Responsibilities

Grant Research and Intake 

• Research and monitor provincial, federal, private and other funding programs relevant and available to the Municipality including and not limited to infrastructure, climate resilience, housing, recreation, asset management, growth support and heritage support. Liaise with external contacts, research websites and other resources to continually supplement the program funding information. Participate in grant information sessions as necessary and appropriate.  
• Gather information from Staff, Council, strategic priorities (Strategic Plan, Master Plans, Rate Studies etc.), community initiatives and municipal objectives regarding the projects and priorities for the municipality. Maintain a current list of municipal infrastructure and capital project priorities for alignment of funding opportunities with upcoming objectives. 
• Conduct research to identify funding sources / grants that match these objectives. Liaise with municipal staff to assist with grant application submissions and strategies.  
• Regularly provide communication updates to municipal staff regarding funding opportunities available to the Corporation, indicating eligibility requirements, funding amounts, deadlines, and application details. Support project leads in assessing readiness and prioritization of grant applications. 

Grant Application Development 

• Research and confirm budget availability for any municipal portion of the grant application and liaise with municipal staff to determine funding application feasibility.  
• Work cooperatively with municipal staff (with cross-department coordination as necessary), to prepare the grant applications and required documentation for review and comments, prior to submitting the application. Complete all application requirements and submit approved funding applications prior to the deadline.  
• Track grant applications submitted, monitor their status and provide ongoing communication with municipal staff regarding whether the application is approved / declined. Maintain records of grant applications in accordance with the Records and Information Management program. 

Grant Administration 

• For successful grant applications, work cooperatively with municipal staff to coordinate funding announcements, implementation, evaluation and reporting requirements to ensure all steps meet the grant requirements. 
• Coordinate with relevant staff to maintain a central grant file to monitor project leads, status, financial information, relevant deadlines, claims and reporting.  
• Maintain central grant register on Sharepoint with relevant documentation of each grant. Support audit readiness by ensuring documentation is organized, complete and retrievable.  

Reporting 

• Manage an internal reporting schedule and reminders for all active grants. 
• Support project leads in claims and other required reporting as outlined in the grant agreements by relevant deadlines.  
• Prepare annual grant update report to be presented to Committee of the Whole/Council.  
• Prepare reports, make recommendations and presentations, attend and participate in Committee and/or related community group meetings as required. 

Donations & Sponsorships 

• Main point of contact for donations and sponsorships. 
• Develop a summary and action plan for donation and sponsorship opportunities 
• Liaise with relevant Municipal staff to coordinate and facilitate donation and sponsorship acceptance and tracking.  
• Support the development of the Donation and Sponsorship policy(s).  
• Maintain continuity of relationships with donors and sponsors. 
• Prepare reports to Committee of the Whole (COW), Council and internal/external stakeholders as necessary.  

General 

• Track and analyze grant performance based on but not limited to approval rates, turnaround time, administrative burden, delivery success, audit issues, lapses/deferrals/extensions and budget compliance.  
• Recommend and support internal grant governance practices. 
• Maintain regular communications and a positive working relationship with the funding program administrators and government staff; seek feedback on applications, information on potential eligibility, suggestions for improvements for future applications and provide feedback to municipal staff accordingly. 
• Adhere to all requirements for confidentiality on projects / funding applications and comply with protection of personal information. 
• Demonstrate commitment to personal professional development by actively maintaining currency with skills and knowledge in grant-writing and grant administration. 
• Demonstrate commitment to delivery of services and interact with the public in a courteous, informative, appropriate and prompt manner at all times and in all circumstances; provide information regarding services in area of expertise and support Municipal policy, procedures and by-laws. 
• Adhere to high standards of ethical behaviour and demonstrate their understanding that their personal actions impact the public’s perception of the Municipality. 
• Perform other duties as assigned by the Manager or designate. 

Skills and Experience

• Written communication skills including grammar/spelling skills for proofreading, editing, note taking and writing of reports/correspondence. 
• Verbal communication skills including courtesy, tact, discretion, explanation, judgment, persuasion and presentation skills. 
• Detail oriented. 
• Advanced research and analytical skills. 
• Organizational skills and time management skills. 
• Confidentiality and politically astute. 

Other

• Valid and satisfactory Criminal Record and Judicial Matters Check. 
• Office/Hybrid work environment with periodic site visits or event attendance as needed 
• Regular requirement to have multiple time-based deadlines. 

Submit an Application
Please submit your cover letter and resume online at Careers - Municipality of Port Hope by Tuesday April 7, 2026. Interviews may be scheduled in advance of the closing date. This position is currently filled but will be vacant as of March 28, 2026.

Recruitment Process

The Municipality of Port Hope is a progressive employer who believes a diverse and inclusive workplace strengthens the team and fosters an environment where everyone feels as though they belong and their dignity, beliefs and identity are respected.

We are committed to creating and sustaining an environment that provides a supportive workplace and equal opportunity for all employees. Accommodations can be requested throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act.

Applications will be reviewed, and interviews may be scheduled prior to the job posting closing date. All applicants will receive an automated email confirming the submission of their application, but only those candidates selected for an interview will be further contacted by Human Resources.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and the Municipal Act, as amended.