Port Hope is a uniquely attractive place to work, highlighted by the future development of the world's largest nuclear plant, which promises cutting-edge infrastructure and economic stability. This diversification into nuclear energy complements the area's strong economic base in agriculture and manufacturing, securing a stable job market. Employees will engage with advanced technology and industry experts, enhancing professional development. The community's warmth promotes work-life balance, supported by cultural festivals and heritage sites. Proximity to Toronto/GTA provides urban access, while the area's natural beauty invites outdoor recreation. High-quality education and healthcare, low crime rates, and a commitment to environmental sustainability make Port Hope an exceptional place to live and work, fostering both professional and personal growth.

The Payroll and Benefits Administrator is responsible for the administration of the payroll and benefits program for all employees, including Municipal Union and Non-union employees, as well as Library Board employees. This position is responsible for the end-to-end process of preparing and processing payrolls from timecards to T4’s while interpreting and complying with government regulations, Municipal policies, and collective agreements. This position is accountable for reconciling general ledger accounts and the payment of statutory remittance and other payroll withholdings. 

This is a 12-month contract with the possibility of extension

Compensation

35 hours per week, $38.68 - $45.25 per hour (wage currently under review)

Benefits and Perks

• Optional OMERS Pension Plan from the date of hire
• Professional Development and Skill Based Training Opportunities
• Alternate Work Arrangements
• Wellness, Social and Staff Ambassador Committees
• Perks and Savings Partnerships

Qualifications

• Completion of Community College in Accounting/Payroll or National Payroll Institute - Payroll Compliance Practitioner.
• Four (4) to five (5) years’ experience in Payroll, Benefits and Pension Administration, preferably in a Municipal environment.
• Knowledge of related payroll/benefits requirements under Canada Revenue Agency, WSIB, Employer Health Tax, Employment Insurance.
• Aptitude for financial calculations
• Knowledge of ADP Workforce Now is a strong asset

Responsibilities

• Generate bi-weekly and monthly payroll by processing employee hours, calculating adjustments, top-ups, retroactive pay, termination entitlements, garnishments, and taxable benefits within guidelines of collective agreements, non-union policies, and government regulations. 
• Maintain the payroll system and standard operating procedures by updating tables and employee master files, creating new payroll codes and reports, and completing testing as necessary. 
• Produce annual T4’s, OMERS Administration, and annual pension report (Form 119) by reconciling earnings and deductions, calculating service for part time employees, processing forms for enrollment throughout the year, and completing terminations and absences.  
• Perform quarterly payroll audits in preparation for year end 
• Recording bank entitlements, completing tracking of all time-off paid and unpaid, determining new entitlements, and tracking absence hours.  
• Responsible for benefit administration and payment of benefit premiums. Reconcile monthly billings and process payments; reconcile associated general ledger accounts; update benefit system with enrollments, terminations, and changes in coverage; and interact with benefit carrier in resolving problems.    
• Assist Manager, Human Resources with Group Health Benefits analysis and plan design revisions and communication roll outs as required 
• Process remittances to Revenue Canada, WSIB, OMERS, and various unions.  
• Respond to inquiries from employees, managers, and third party entities.  
• Organize, maintain, and update employee personnel documentation and files while ensuring confidentiality monitoring and compliance with TOMRMS, Revenue Canada, Ministry of Finance, and other.  
• Assist Human Resources with the development, implementation and workforce training of HRIS and Payroll software modules 
• Review employees’ time sheets for compliance with Municipal policies and collective agreements.  
• Administers payroll related disability management by monitoring absences; manage procedural/documentation requirements related to claims under short term disability, long term disability or Workplace Safety Insurance; administer payments, and OMERS amounts. 
• Complete year-end requirements by reconciling accounts, following up on outstanding documentation/payments or discrepancies, ensuring all information has been accurately entered/coded, preparing journal entries for finance department and auditors, reconciling general ledger accounts, and preparing working papers for auditors. 
• Assist with salary plan preparation through the provision of information regarding payroll and benefits and forecasting. 
• Support costing and other analysis required as part of collective agreement negotiations and compensation updates  
• Process termination/severance payments and prepare records of employment. Maintain working knowledge of the Employment Standards Act (ESA) to assist in review of severance packages. 
• Support continuous improvement and identify appropriate changes to policy and procedures to implement best practices and perform as Payroll and Benefits subject matter expert when asked for assistance during Collective Agreement negotiations. 
• Adhere to high standards of ethical behaviour and demonstrate their understanding that their personal actions impact the public’s perception of the Municipality. 
• Perform other duties as assigned by the Manager, Human Resources or designate. 

Skills and Abilities

• Intermediate computer skills including Payroll and Accounting / Finance software, Outlook Calendar, Email, Internet, Word and Excel.  
• Verbal communication skills including courtesy, tact, explanation and judgment.  
• Excellent Interpersonal skills.  
• Demonstrated customer service skills.  
• Organizational and time management skills.  
• High level of confidentiality.  
• Detail oriented.  

Other

• Valid and satisfactory Criminal Record and Judicial Matters Check.
• Office environment with significant interruptions. 

Submit an Application

Please submit your cover letter and resume online at Careers - Municipality of Port Hope by Monday April 27, 2026. Interviews may be scheduled in advance of the closing date. This position will be vacant as of April 20, 2026.

The Municipality of Port Hope is a progressive employer who believes a diverse and inclusive workplace strengthens the team and fosters an environment where everyone feels as though they belong and their dignity, beliefs and identity are respected.

We are committed to creating and sustaining an environment that provides a supportive workplace and equal opportunity for all employees. Accommodations can be requested throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act.

Applications will be reviewed, and interviews may be scheduled prior to the job posting closing date. All applicants will receive an automated email confirming the submission of their application, but only those candidates selected for an interview will be further contacted by Human Resources.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and the Municipal Act, as amended.